Conference Packages

For your convenience, the fully inclusive package offered by RIVER MEADOW MANOR, comprises of the following:

Conference Room Capacity

Please note that a 50% deposit is due before a booking will be accepted as confirmed and the outstanding balance due a month prior to the conference/function.

Proof of payment must be faxed together with a singed copy of the contract to (012) 667 9661.  Once this has been received the reservation will obtain confirmed status.  Should deposit payments not be made on time, River Meadow Manor reserves the right to cancel the conference.

Banking Details

Cancellation Policy

Should the conference be cancelled or postponed:

• 21 Days prior or less to the date of arrival – 50% of the total estimated amount will be charged.
• 14 Days prior or less to date of arrival – 100% of total estimated amount will be charged.
• The following cancellation charges will apply if reduction of more than10% of rooms/guests reserved occurs less than 40 days prior to the scheduled arrival date.
• 40 – 21 Days prior to arrival = 50% of the total cancelled reservation value.
• 20 – 8 Days prior to arrival = 75% of the total cancelled reservation value.
• 7 – 0 Days prior to arrival = 100% of the total cancelled reservation value.
• All monies are non-refundable once paid by the client.  Any refund will be on the same basis as per the first point above.
• River Meadow Manor reserves the right to cancel any booking forthwith and without liability on its part in the event of any damage to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other cause beyond the control of River Meadow Manor, which shall prevent it from performing its obligations.  In these circumstances every effort will be made to find an alternative venue.
• All changes and cancellations to be made by the client in writing and signed off.

Risk/Loss/Damages

• While River Meadow Manor features a generator, we shall not be held liable for interruptions of services (water, electricity and sanitary).
• Whilst every precaution will be taken to ensure the safeguarding of your belongings, River Meadow Manor will not be liable for loss or damage to any property whatsoever.  We recommend that all personal and valuable property be removed directly after the conference.
• Should the River Meadow Manor building, surrounding gardens be damaged by the client or any of the client’s suppliers during the set-up break down operations of the conference, the client shall be held responsible and will be billed accordingly.
• River Meadow Manor, its employees or any person employed at any conference will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever.

Supplementary Information

Supplementary information details are required 7 working days prior to the arrival date in respect of:

• Number of delegates for cateringand room set-up purposes.
• Special Dietary requirements e.g. halaal, kosher, vegetarian etc.
• Outdoor Activities
• Rooming list
• Conference Room set-up and requirements
• Conference Itinerary
• Accounting and Billing Instructions

The client or agent acting for and/or on behalf of the client will be liable for all damages incurred to the venue or its contents during the Conference and indemnifies the venue fully in respect thereof.  The confirmed person as stated, shall be responsible for the full payment of the final account.  Should individual accounts not be settled on departure, those accounts will be transferred to the Master account for which the Company will be held responsible.  Any additional charges such as telephone, stationary, services, beverages etc. will be reflected on your master account.  Master account outstanding balance is payable within 7 (seven) working days of departure by the following methods:

• Electronic fund transfer or Direct Bank Deposit.

We trust that the above meets with your favourable response.  Should you have any further queries, need additional information or assistance in any way, please contact us directly at Tel:  (012) 667 9660.